http://www.thedailyboardroom.com/how-to-compare-the-best-virtual-data-rooms

Board of directors portals are corporate governance software that allows secure digital communication, collaboration and meeting management. They offer features like message capabilities, boardbook style documents, voting via digital and a platform to keep minutes of meetings and more. A high-quality board of directors portal is specifically designed to meet the needs of boards, resulting in an efficient and effective business model.

In addition to the efficiency gains A well-designed board portal offers a wide array of benefits to organizations seeking to enhance their corporate governance practices. For example access to the portal can increase board member participation and inspire new directors to join the board, which is important for a more diverse and effective board. Additionally having the option of doing more work from home or while on the move can help with recruiting and retaining top talent.

A portal for boards can boost efficiency and board preparation by allowing board members to review and share relevant information prior to meetings. Board members can collaborate effortlessly on preparing and attending meetings even when not in the office using a single login. This process is more efficient and smooth than relying on hacks like email or Dropbox.

The most effective portals for board members also provide robust resource libraries, and search tools that allow directors to easily find specific documents and notes for meetings. This can help reduce the time required to plan the meeting and ensures the board is up-to-date with all the pertinent information required to perform their job effectively. The top portals also provide robust security, including encryption of data and two factor authentication to protect sensitive data.