The minutes of the board meeting are the official document of what transpired at a board session. They are legal records of the discussion and decisions made. They build trust among stakeholders and help support corporate governance goals and ESG, and they help hold directors accountable.

The most important thing in minutes of board meetings are the correct notes. Board meetings can be tense, but the minutes should remain objective, even when opinions are being expressed. Making sure that http://www.aboutboardroom.com/virtual-board-meetings-minutes-and-voting/ the minutes are as neutral as is possible helps protect the board from legal liability, therefore it is important to look at the context of any decision or statement prior including it in the document.

While you should always aim for consistency in the format and the language used from meeting and from meeting to meeting, it’s a good idea to make use of a pre-approved minutes for board meetings template to cut down on time. This will provide all the essential details, like who called the meeting, the quorum that was present, all motions and the manner in which they were voted upon, any points of procedure or appeals, as well as the date that the board met and when it adjourned, are included.

Include any additional documents that were presented during the board meeting, like presentations and reports. These can be added to the minutes of board meetings as an appendix or listed in the table of contents at the end of the document according to how the board wants to organize their materials for the board.